Rooms and age groups

Switch on each age group you serve, and DropIn creates a room for it with its own capacity, open days and prices.

Open Rooms & capacity

• Desktop: in the left sidebar, under Business, click Pricing & Schedule, then the Rooms & capacity tab.
• Phone app: tap More in the bottom tab bar, then Pricing & Schedule, then Rooms & capacity.

You can also tap Set up rooms with age groups & pricing in the setup list on your dashboard.

Switch on an age group

Each age group has its own card with its age range, for example Infant, Toddler or Preschool.

1. Find the age group you serve.
2. Turn on its switch.

A new room opens Monday to Friday with 10 spots a day. Change these to match your center.

To stop serving an age group, turn its switch off. Parents can no longer book it. Its settings are kept, so if you switch it back on, they come back.

Set capacity and open days

When an age group is on, its card shows Pricing and Capacity & open days.

1. In Base capacity, enter the most children this room can hold at any moment.
2. Tap a day name to open or close that day. A closed day shows Closed.
3. For each open day, enter the number of drop-in spots. If a day has more spots than the base capacity, the box is highlighted so you can check it.
4. To give every open day the same number as your base capacity, tap Copy capacity to all days.
5. Tap Save room.

If you leave without saving, the card shows Unsaved changes.

Add prices

A room needs prices before parents can book it. Until you add them, the card shows the reminder "Add pricing so parents can book this room." See "Set your prices".

Age range on your profile

During setup, you also set Ages served (the youngest and oldest age you take). This is separate from the age groups you switch on here.

Need help?

Chat with us: click the chat bubble in the bottom-right corner, or click your name at the bottom of the left sidebar, then Help, then Contact support. On the phone, tap More, then Contact support.

Updated on: 22/10/2026